Smart Locks for Commercial Properties: Security, Efficiency, and Total Remote Control

The digitalization of commercial buildings is one of the main technological trends for 2025-2026. Smart locks emerge as a fundamental solution for effective security and access management, offering flexibility, control, and reduction of operational costs.

Whether in offices, clinics, coworking spaces, or warehouses, the implementation of digital access control systems is transforming the way companies manage their spaces.

In this article, we explore in detail the impact of smart locks on commercial properties, with current data, practical examples, and tips for choosing the ideal solution.

The Growth of the Smart Lock Market

According to Statista (2025), the global smart lock market is growing at a compound annual rate of over 17%, with a projected value of over 6 billion euros this year. Europe is leading the adoption of these systems, driven by the digitalization of buildings and the growing concern for digital and physical security.

In Portugal, data from the Portuguese Commercial Real Estate Association (APIC, 2024) indicate that around 45% of new commercial properties already incorporate intelligent access control technologies, with a forecast to reach 70% by 2027. This acceleration is driven by the increase in hybrid work, shared spaces, and the need to reduce traditional security costs.

How Smart Locks Work?

Unlike traditional locks, smart locks dispense with physical keys, allowing doors to be opened through multiple technologies:

• Mobile Application: through the smartphone, the user can open the door with secure authentication, eliminating the need to carry keys.
• Temporary or permanent PIN codes: allow controlled and limited access in time, ideal for suppliers or visitors.
• NFC Cards and RFID Tags: used for employees who need frequent access, without direct physical contact.
• Remote Control: managers can unlock doors from any location, in real time, through secure web platforms.
• Integration with smart systems: voice assistants, alarm systems, and centralized control for modern buildings.

In addition to access, these locks record each event, creating a detailed history of who, when and how entered the space.

Real Examples in Portugal

Technology Office in Lisbon

A technology company with 40 employees adopted Raixer smart locks to ensure flexibility and security. With hybrid work models, they needed employees to have access at any time, without relying on a physical reception.

The results were clear: the company was able to eliminate 100% of physical keys, implement temporary codes for suppliers and technicians, and reduce the time spent on access management by 70%. In addition, it increased security by blocking access in real-time when necessary.

Medical Clinic in Porto

This medical clinic, with multiple specialties, has integrated smart locks with its scheduling system. Each doctor only had access to the areas assigned to them, and only during the hours when they had scheduled appointments. This significantly improved the workflow and reduced security personnel costs.

In addition, the clinic now has a complete access history, allowing audits and ensuring compliance with security regulations.

Coworking Space in Braga

In a coworking space that operates on a self-service basis, freelancers and small businesses book spaces and receive automatic access via smart lock. The manager controls everything remotely, without the need for on-site personnel.

This system reduced operational costs related to reception and security by 60% and improved the customer experience, which now has autonomous and easy access.

Main Benefits for Commercial Properties

Enhanced Security and Compliance

Smart locks eliminate the risks associated with physical keys, which can be lost, copied or stolen. With multiple levels of security, including advanced encryption, notifications of unauthorized access attempts and detailed records, managers achieve much more effective control.

In addition, they allow compliance with increasingly demanding legal standards related to information security and personal data protection.

Operational Efficiency

By centralizing access management, managers reduce costs associated with physical key management, travel, and personnel. It is possible to issue temporary codes with minutes' notice, monitor access status in real-time, and generate automatic reports.

Flexibility and Scalability

Smart locks easily adapt to various user profiles — employees, suppliers, visitors — and are scalable for multiple locations and buildings. In addition, they allow integration with existing company systems, such as booking software, ERP or CRM, for integrated management.

How to Choose the Ideal Smart Lock for Your Company?

To select the most appropriate solution, the following should be considered:

• The compatibility of the lock with already installed systems.
• The variety of opening methods it offers, allowing flexibility for different users.
• Security protocols, ensuring encryption and protection against attacks.
• The ease of use and remote management, including intuitive dashboards and real-time notifications.
• Local technical support and maintenance services to ensure continuous operation.
• The cost-benefit ratio, considering the initial investment in view of operational savings and security gains.

Raixer is a reference in Portugal, offering solutions that combine all these characteristics, adapted to the specific needs of the commercial market.

Perspectives and Trends for the Coming Years

The smart lock market will continue to grow in the coming years, with emphasis on:

• The total integration of security systems, unifying access control, video surveillance and alarms in a single system.
• The use of Artificial Intelligence to detect anomalous access patterns and prevent intrusions.
• The development of more sustainable devices, with lower energy consumption and greater durability.
• The increase in coworking spaces and flexible offices, which demand dynamic and secure access solutions.

Smart locks are already a fundamental piece for the modern and efficient management of commercial properties. Their ability to offer enhanced security, remote management and operational cost reduction transforms the way companies control their spaces.

If you want to follow the trends and ensure the best for your property, Raixer offers personalized solutions that combine cutting-edge technology, ease of management, and specialized local support.

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