Security in hybrid offices: 24/7 access control solutions

The transformation of the work environment in recent years has made the hybrid office model - a combination of on-site and remote work - become the norm in many companies. This new paradigm brings numerous benefits, but also significant challenges in terms of security, access management and space control.

In this context, 24/7 smart access control has become an essential element to guarantee physical and digital security of organizations. In this article we explore how modern solutions allow managing hybrid offices efficiently, safely and without friction.

The challenge of security in hybrid environments

Traditionally, offices operated with fixed hours, reception staff and physical keys. In a hybrid model, this changes radically:

• Employees come and go at different times.
• There are days when the office is half empty, others when it is full.
• External personnel (suppliers, technicians, cleaning) need punctual access.
• Some companies rent shared workspaces or flexible offices.

In this context, physical keys become inefficient, and relying on a receptionist or concierge is expensive and not very scalable.

What does 24/7 access control imply?

A 24/7 access control solution must:

• Allow entry at any time, even outside traditional working hours.
• Record who enters, at what time and for how long.
• Adapt to different types of users: employees, suppliers, visitors, etc.
• Function without the need for on-site personnel.
• Integrate with other systems: cameras, alarms, management systems.

And above all: it must be secure, easy to use and scalable.

Modern solutions: from PIN code to mobile app

Today, there are multiple technologies that allow managing access without keys. The most common include:

1. Temporary PIN codes

They allow granting access for a specific time slot or for a limited number of uses. Ideal for occasional visits or suppliers.

Real example:
A graphic design company in Madrid uses Raixer to grant access to the cleaning team every Tuesday between 8:00 p.m. and 10:00 p.m. A PIN is generated that is only valid during that time slot, without the need to hand over keys or have staff present.

2. Mobile Application

Employees can open doors from their smartphone, securely and with a record. The app can even be used to manage permissions, send invitations, or schedule future access.

Real example:
A tech startup with offices in Barcelona and Valencia allows employees to access either office with their Raixer app. The app detects if they have permission and activates the opening with a single touch.

3. NFC cards or tags

It works like a digital keychain. Useful for companies that still want a physical device, but without the disadvantages of traditional keys.

Real example:
A coworking space in Málaga delivers NFC tags to fixed office users and temporary codes to flexible desk users, thus controlling different access levels.

4. Voice control or virtual assistants

In some cases, solutions are integrated with assistants like Alexa or Google Assistant, allowing access through voice commands.

Advantages of digital access for hybrid offices

Total flexibility

Allows adapting the use of the office to the reality of each employee. It is no longer necessary to have someone at the reception or be aware of who has a copy of the keys.

Cost savings

Duplicate keys, locksmith costs, on-site reception are eliminated, and the risk of theft or unauthorized access is reduced.

Registration and traceability

Each entry is recorded: who, when, how. Ideal for complying with security regulations and internal audits.

Scalability

From a small office of 5 people to a multinational with offices in different cities. The system adapts.

How to implement a 24/7 access control system

1. Initial audit

Analyze how many accesses you need to control: main entrance, interior doors, parking, meeting rooms, etc.

2. Choose the right technology

For hybrid offices, the ideal is to combine different methods: mobile app for employees, PINs for guests, tags for frequent users, etc.

3. Install compatible locks or devices

Raixer, for example, can be integrated with existing locks or replaced with compatible smart models.

4. Define permissions

You can grant permanent, temporary access, by time slots or specific days. You can also revoke access in real-time.

5. Integration with other systems

Connect access control with alarms, cameras, sensors, or climate control systems to automate the office.

Use case: hybrid company with headquarters in coworking

Company: Technological consultancy with 20 employees
Location: Coworking space in Madrid
Problem: The space is shared with other companies, and employees work different shifts. There are frequent visits and weekend access is required.

Solution implemented with Raixer:

• Each employee has access from the app.
• Meeting rooms have access by PIN that is activated with the reservation.
• The maintenance team only enters on Sundays with single-use codes.
• Management can monitor all access from the administration panel.

Result: The company completely eliminated physical keys, improved traceability, and reduced management costs.

Security: is digital access reliable?

One of the common fears is security. However, modern systems like Raixer use encrypted protocols, two-step verification, and secure servers. In addition:

• Access can be blocked immediately.
• Temporary codes have automatic expiration.
• You can receive real-time notifications of unauthorized access.

In many cases, digital access is more secure than a traditional key, which can be lost, copied, or fall into the wrong hands.

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The hybrid work model is here to stay, and with it, the need for flexible, secure and always available access solutions. Betting on a 24/7 access control system not only improves security, but also optimizes resources, reduces costs and improves the experience of employees and visitors.

Raixer offers a robust, adaptable solution ready for the future of work. If your company is moving towards a hybrid model, it's the ideal time to digitalize access as well.

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