5 keys to choosing the perfect meeting room for your work team

The meeting room is perfect when it meets all the necessary conditions for meetings between team members to develop with maximum comfort. This includes elements as varied as air conditioning or technological equipment. How can we know, then, which is the most appropriate in each specific case?

What are the keys to choosing a meeting room

A meeting in a suitable room can make a difference. If people are not comfortable, they will want to leave quickly and will not pay attention to the topics discussed during the meeting. On the contrary, if the atmosphere is pleasant and everyone feels comfortable, the levels of concentration and attention will increase.

Dimensions of the room

The first thing to consider is the available space for the meeting. It doesn't necessarily have to be huge, it depends a lot on the number of people attending the meeting and the equipment needed.

In general, it is estimated that a comfortable space is one that guarantees around 2 square meters per person. Therefore, if we are going to convene a team of five people, we need a 10 square meter room.

The furniture

Modern meeting rooms tend to have a more minimalist style in terms of decoration. However, the furniture and its layout play an essential role in the comfort of the attendees.

The arrangement of the table and chairs influences how each person will feel. There are tables with a presidential seat, suitable for a more hierarchical meeting. But you can also arrange the tables and chairs in a “U” shape to create a greater sense of equality within the team.

Form of access

Meeting rooms equipped with the latest technology convey better sensations to attendees. A practical example is the use of electronic locks. These allow for better access control and also allow each user to enter the room directly when they arrive, without having to wait for someone to open the door.

Equipment

The equipment of the meeting room is another issue to consider. What is needed will vary depending on the type of meeting to be held. In some cases, a projector will be needed, in others a whiteboard, or a good sound system.

In addition to the most technological equipment, there are a number of essential features, including good lighting (natural and artificial) and a good air conditioning system.

Informal spaces

If the meeting is expected to be long, the room should also have a more informal space. An area where you can take breaks and relax chatting or having a coffee. Read our article on the keys to achieving a good working environment.

The chosen meeting room has a direct influence on the image that the company transmits, regardless of whether it is a meeting between employees or between the company and a potential client. Therefore, it is especially important to make a good choice and ensure that it has everything necessary for the meeting to be as successful as possible.

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