New obligations for traveler registration 2023: everything you need to know

What is Royal Decree 933/2021 about?

Royal Decree 933/2021 has established new obligations for traveler registration including the request for certain guest data. This regulation applies to all tour operators, whether public or private, digital platforms, and non-professional individuals, who will be responsible for identifying guests renting their accommodations to the authorities. The registration obligation will come into effect 6 months after the publication of the regulation, i.e., from June 2, 2023, while data communication will be mandatory from January 2, 2023.

Who is this new regulation aimed at?

The new regulation applies to individuals or legal entities offering accommodation services in exchange for financial remuneration, including hotels, hostels, pensions, apartments, rural houses, bungalows, or other modalities within the national territory.

What new obligations exist for traveler registration?

The new regulation establishes that owners of tourist accommodations must submit a registration form including traveler information. They will also be responsible for verifying the accuracy of the data provided by travelers and must create a digital file with the data collected during a period of 3 years after the service ends.

Important: The Ministry of the Interior has created the SES.HOSPEDAJES platform on its Electronic Headquarters to help individuals or legal entities that offer accommodation services in managing document registration and submitting the necessary information.

What data should be collected when registering travelers?

Those responsible subject to the obligation must maintain an electronic record containing the data specified in Annex I of Royal Decree 933/2021.

When does this new regulation come into effect?

Royal Decree 933/2021 specifies that the communication obligations will come into force on January 2, 2023, but a transition period is granted until June 2, 2023, to allow the different obligated parties to adapt and integrate their systems with the application and become familiar with it. This means that during the next five months, no sanctions or fines related to the obligation to communicate traveler information will be applied.

Raixer: the technological solution that simplifies the traveler registration process

At Raixer, we manufacture smart locks to control access to homes and offices from your mobile. To automate the 100% check-in process, we have included traveler registration in our app. Now you can generate a link for your guests to sign the entry form telematically. In this way, you can organize the autonomous arrival of your guests from the sofa in your home in less than 1 minute. The new Raixer Gyro smart lock allows you to reduce operating costs, streamline the check-in process, and improve the evaluations of your accommodation.

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