How to manage an Airbnb remotely: 10 keys to success

Are you considering managing your Airbnb from another city or even from another country? With the rise of remote work - which represents almost a quarter of global employment in 2025 - more and more hosts are looking for ways to control their vacation rentals remotely without losing quality of service.

The good news is that yes, it is totally possible. With a suitable combination of technology, organization and trusted collaborators, you can manage your property as if you were there, and even automate many tasks that in the past required your physical presence.

Next, we explore the advantages of this modality and the fundamental keys to manage it successfully from anywhere in the world.

Benefits of managing an Airbnb remotely

In addition to the obvious convenience, remote management of a tourist accommodation offers multiple strategic benefits:

• Geographic freedom: You can live where you want or travel while your business continues to operate.
  
  
• Time saving: You automate repetitive tasks, which allows you to focus on growth or enjoy your free time.
  
  
• Improves professionalization: Forces structuring processes, using digital tools and optimizing the guest experience.
  
  
• Greater scalability: If your goal is to manage multiple accommodations, it is easier to do so with an efficient remote system.
  
  
• Greater security: Thanks to solutions such as cameras, sensors and smart locks you can have visibility and control at a distance.
  
  

Now, let's see the 10 pillars for this management to be effective and profitable.

1. Centralize the operation with management software

Having a PMS (Property Management System) is one of the first steps to professionalize and automate your Airbnb. This system centralizes key operations: reservations, payments, calendars, communication, cleaning, and more.

Highlighted benefits:

• Automatic synchronization of calendars on multiple platforms.
  
  
• Message templates to improve communication.
  
  
• Integration with payment gateways and invoice automation.
  
  
• Internal task management (cleaning, maintenance).
  
  
• Total visibility from a single platform, ideal for managing everything from your mobile.
  
  

2. Connect with a channel manager to avoid errors

If you are on multiple platforms (Airbnb, Booking, Vrbo, etc.), a channel manager is essential. This tool updates prices and availability in real-time across all your sales channels, avoiding overbookings or discrepancies.

Key benefits of a channel manager:

• Less manual work.
  
  
• Lower margin of error.
  
  
• Greater occupancy and control over pricing strategy.
  
  

Many PMS already include this feature, so it is advisable to choose one that integrates it.

3. Automate communication with guests

Quick and clear communication with guests is crucial to receive good reviews. But doing it manually, all the time, is not viable.

Suggestions for automating:

• Automatic welcome messages, check-in instructions and post-stay thank you messages.
  
  
• Customizable templates with guest name and booking details.
  
  
• Tools with AI that help answer frequent questions in real-time.
  
  
• Notifications for you and your team if there are incidents or delays.
  
  

This not only alleviates your operational burden, it also transmits professionalism to the traveler.

4. Install a smart lock for contactless check-in

One of the biggest challenges of remote rental is key delivery. That's why smart locks like those from Raixer have become an ideal solution for hosts who want to manage everything from their mobile.

Advantages of Raixer smart locks:

• Access via PIN, NFC, mobile app or remote control.
  
  
• Temporary codes for each reservation (automatically deleted).
  
  
• Entry records for greater security.
  
  
• Possibility of integration with virtual assistants and management platforms.
  
  
• Savings on duplicate keys and travel.
  
  

In addition, Raixer allows you to grant access to cleaning or maintenance staff in a scheduled and secure manner, avoiding misunderstandings or unauthorized access.

5. Implement home automation to improve the experience

Home automation technology not only facilitates remote control, it also improves comfort and reduces costs.

Useful devices:

• Smart thermostats: programmable and adjustable from your mobile.
  
  
• Remote-controlled lighting.
  
  
• Motion, smoke or humidity sensors (Raixer offers motion and noise sensors).
  
  
• Outdoor cameras (complying with legal regulations).
  
  

An intelligent system anticipates problems, reduces energy consumption and contributes to a premium experience.

6. Create a digital welcome guide

A good digital guide resolves 80% of the usual doubts of guests, improves their autonomy and reduces unnecessary messages.

Include in your guide:

• How to access, connect to WiFi and use appliances.
  
  
• Basic rules for coexistence and use of the accommodation.
  
  
• Contact in case of emergencies or incidents.
  
  
• Personalized recommendations for restaurants, shops or transportation.
  
  
• Practical information about the neighborhood (supermarkets, pharmacies, etc.).
  
  

You can use tools like Notion, Canva, Google Sites or even specific apps to create a visual and attractive guide.

7. Automate cleaning and maintenance

Remote management is not possible without a good local team. Cleaning and maintenance staff must be well-coordinated and have clear instructions.

Good practices:

• Calendar linked to the PMS or channel manager.
  
  
• Apps like Turno or Breezeway to assign tasks and track progress.
  
  
• Photographs of the state of the apartment after each cleaning.
  
  
• Lists of products to be replaced (toilet paper, coffee capsules, soap, etc.).
  
  

Do not underestimate the importance of cleanliness: it is one of the factors most valued by guests.

8. Comply with local regulations

Remote management does not exempt you from complying with the legislation of the place where your accommodation is located.

Review aspects such as:

• Tourist registration and required licenses.
  
  
• Coexistence regulations in neighborhood communities.
  
  
• Tax and billing obligations.
  
  
• Occupancy rules and rental day limits.
  
  

You can rely on local consultancies or official portals to keep you updated. Ignoring the regulations can lead to serious penalties.

9. Have a trusted co-host

A local cohost can be key to resolving emergencies, receiving suppliers or helping in special cases.

What to consider:

• Sign a clear agreement with roles, schedules and profit percentage.
  
  
• Provide access to the management platform and internal guides.
  
  
• Choose someone who shares your customer service values.
  
  

Having a physical person in the area gives you peace of mind and improves guest service.

10. Create a local support network

In addition to the co-host, surrounding yourself with trusted professionals (plumber, electrician, locksmith, etc.) is essential to resolve unforeseen events.

How to create this network:

• Ask other hosts for references.
  
  
• Establish availability and payment agreements per intervention.
  
  
• Save their contacts in your internal guide.
  
  
• Consider partnerships with local businesses to offer experiences to guests.
  
  

Having this network active will allow you to react quickly no matter where you are.

Managing an Airbnb remotely is not only possible, but can be more efficient and profitable if you implement the right resources. Automating processes, relying on technology —such as Raixer's smart locks— and creating a solid support team are key to guaranteeing success.

With planning, digital tools and a proactive approach, you can enjoy a tourist business that runs on autopilot… and from anywhere in the world.

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